Administrative Assistant

**This opportunity is open to candidates located in Canada only**

Overview:

BeMo has an immediate need for an experienced, top caliber Marketing Manager to help lead our marketing department with flawless execution of both digital and offline marketing strategies to continue our exponential growth and scaling the business by 10X to 100X. We're looking for someone with a genuine interest in higher education and our belief that everyone deserves access to higher education. You'll be involved in the execution of our marketing strategy and managing our exceptional team members in our digital marketing and content departments.

Are You the Needle in a Haystack?

Here at BeMo, we work hard every day to make a difference, so we carefully select only the best and brightest individuals to join our team. We are highly selective - about 5X more selective than Harvard - but we don't agree with, nor use the same selection process. In fact, we're revolutionizing university admissions processes.

Would you like to contribute to our mission of helping students achieve their academic and career goals?

Would you like to help us promote diversity so that everyone has an equal chance at higher education regardless of racial, cultural, or socioeconomic background?

Would you like to be part of a team that is shaping the future of admissions?

If you answered "yes", here’s a little bit about us:

You've probably never worked with anyone like us before. We're a dynamic team of practicing professionals, researchers, and scholars, with a passion for helping students to reach their academic and career goals. We often go above and beyond to deliver the best possible services we can to our students. We make sure we are highly knowledgeable about the ever-changing landscape of admissions by studying and researching admissions trends. We take our own medicine and we are constantly training to keep our individual performance and the performance of our company exceptional.

We put the interests of BeMo above our own. We take our role very seriously and contribute to our company on a consistent basis. When things need to get done, we don't care what time of the day or day of the week it is, we get the job done. We know how to manage our time and fulfill competing demands. We are constantly looking for ways to improve our services and impact and we are not afraid to share our ideas and collaborate with our team members. This is not a "job" to us. This is a calling. Our passion for mentoring our students and making admissions fair and scientifically sound is what gets us up in the morning. Importantly, we understand that our company is only as great as its individual members. That's how we have become a leading academic consulting firm and that's why we are extremely selective about our team and only pick the very best to join us and we do everything we can to support them.

We want to foster an environment where we drive team members to succeed within their role and believe in the mission and values of BeMo.

If you are resistant to coaching because you believe you already know everything, if you are seeking a side job just to make a few bucks or to add another entry to your CV, if you normally don't pay much attention to detail, or if you are looking for a short-term gig with little impact and growth, then we're probably not right for you.

If you are extremely detail-oriented, obsessed with delivering only the best service, have outstanding written and verbal communications skills, are willing to learn more and implement new strategies, would love to be a part of the team to change the future of admissions, and are looking for a long-term mission with significant impact on society, then you need to apply. Now. 

Roles and Responsibilities:

Increase our partnerships with university/college student clubs.

Manage our existing student club partners by monitoring their activity and helping them with set up of our monthly promos to their club members.

Provide exceptional support to the university clubs via email and phone calls as necessary, including conducting screening calls to explain our partnership criteria, educating clubs about our products and services, onboarding new clubs, and creating and maintaining detailed records.

Keep accurate track of each club’s activity to ensure compliance with their partnership obligation.

Identify other potential partnership opportunities beyond student clubs, and coordinate and deliver outreach to potential partners and affiliates.

Handle highly confidential documents with extreme care.

While 80% of the job is related to partnerships, about 20% of the time the role will require assisting the HR department with administrative tasks such as posting jobs, recruiting new applicants via email and LinkedIn, payroll, employee benefits, organizing job applicants though each stage of application process, onboarding of new employees and so forth. 

Requirements:

Minimum of a bachelor's degree in any field.

Minimum of 3 years’ experience in customer support, sales, or partnerships.

Minimum of 3 years’ experience in administrative work.

Comfortable with use of technology and web research.

Comfortable with use of email and phone calls to communicate with student club representatives and job applicants.

Must be proficient with the use of Microsoft Excel, PowerPoint, & Word and seek and learn the use of new software to improve efficiency and record keeping.

Must be a self-directed learner.

Extremely well versed with online research.

Traits of Successful Applicants:

Must be looking for a long-term role and not looking for a "stepping stone" short-term gig.

Detail-oriented and extremely organized.

Extremely humble and eager to learn.

Tech savvy.

Ability to manage multiple projects simultaneously and thrive in a fast-paced, deadline driven environment.

Ability to plan in advance and anticipate any possible setbacks.

Excellent verbal communications and writing skills.

Ability to act independently with very little supervision and have a great work ethic.

Managerial attitude taking full responsibility for assigned roles.

Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Must have access to a quiet private room with a door that's noise and distraction free.

Must have access to an ergonomic chair and desk.

Must have access to high speed and reliable Internet with minimum download speed of 10 Mbps.

Adaptable to a continuously changing environment in a fast-growing company.

Our Hiring Process:

Our hiring process includes a review of your application, a skills assessment test, a virtual interview and lastly, a face-to-face interview with select members of our team via video conference, followed finally by reference calls.

How to Apply:

Simple. Send us items 1-5 below to careers[at]bemoacademicconsulting.com

1) How many years of experience do you have in customer support/sales roles? Please specify if the experience is in sales or support or both.

2) How many years of experience do you have in administrative roles?

3) How many years of experience do you have in partnership roles?

4) Are you located in Canada and legally entitled to work in Canada?

5) Please attach your resume and cover letter to this application.

Please quote job #25200 on the subject line of your email.

We won’t be able to individually respond to all applicants, but if we feel that you’re a strong match, we will be in touch via email to proceed with your application. Thanks, and we look forward to hearing from you!

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BeMo is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

BeMo is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.